Privacy

Privacy Policy
Effective Date: 09/01/2026
The Antioch College Alumni Association maintains a database of Alumni, Students, Antioch
College faculty and staff, and Friends of the College (members of the Antioch College
community) in order to stay in touch and keep you updated about Association events and
chapters. 
Members of the Antioch College community may register on this website and create or update
an online profile. In so doing, we collect and store personal information (or “data”) about you.
We are committed to protecting and respecting your privacy and this Policy sets out what
information we collect about you, where and how we use (“process”) it.
We may change this Policy from time to time. Please check this page occasionally to stay up to
date with any changes. 
If you have any questions about this Policy or concerning your personal information, please
contact us at acaadirectory@proton.me or through the “Contact Us” page of this website.

What type of personal information we collect
The information we have about you depends on where we collect it, but may include:
 First name
 Last name
 Email 
 Address
 Phone Number
 Photographs
 Preferred pronouns
 Education and work details
 Participation in our events 
 Log-ins and activity on the website
 Consent options and communication preferences
 Content (such as photos, events) that you post on this website or provide to us by other
means
 Messages that you send to other community members via the direct messaging system
when logged in to this website
 IP addresses, device identifiers, browser characteristics, operating system details,
Internet service provider details, language preferences, and details about website
activity.

Where we collect information from
We collect personal information when you:
 create or update your online profile
 post content on to this website
 take part in an event
 attend a meeting with us and provide us with information
 contact us in any way including online, email, phone, SMS, social media or post
 open an email sent from this website
 send a message via the direct messaging system on this website

Cookies
A “Cookie” is a small file of letters and numbers that is transferred from our website to the hard
drive of your computer upon your use of our website. We use Cookies to ensure that our
website is able to function efficiently and effectively, and to distinguish you from other users of
our website, amongst other reasons. This helps us to provide you with a good experience when
you browse our website and also allows us to improve our site.  Please note that blocking
Cookies may affect the availability and functionality of this website. 

How we use your information
We will use your personal information in a number of ways. These may include:
 providing you with the information or updates that you have asked for
 sending you communications that may be of interest, including invites to events,
newsletters and official Association business
 seeking your views on the services or activities we carry out, so that we can make
improvements
 updating our database records and ensuring we know how you prefer to be contacted
 analyzing your engagement with our website and other content to help us improve our
services for you
 running our Alumni chapter and affinity group activities

Updating your consent preferences
If you have an online profile on this website, you can update your consent options by logging-in
and clicking on “My Settings” in your profile.  Scroll down to find your ‘Consent options’ where
you will see a list of consents and the options “opt-in”, “opt-out” and “unspecified”. 
Via ‘My Settings’ you can also choose to hide your profile from Google, limit access to your
profile, and adjust some of the automatic notifications that you receive from this website.
 Please note that your name, but not full profile, may appear in various places around the
community website, such as ‘Search’ results irrespective of the privacy settings you have
selected.  
We will process your data responsibly in a way that you would reasonably expect, and you can
opt-out at any stage.
If you click ‘unsubscribe’ at the bottom of one of our emails sent you will be automatically
opted-out of these types of email communications in the future.
If you want to contact us about your consent preferences, please contact us by email at
acaadirectory@proton.me or through the “Contact Us” page of this website.

How we keep your information safe
We understand the importance of keeping your personal information secure and take
appropriate steps to safeguard it. We employ industry standard firewalls, anti-virus, encryption
and back-up methods, as well as strict data handling protocols.
We always ensure only authorized persons have access to your information, which means only
our approved employees and contractors, and that everyone who has access is appropriately
trained in data management.   
If you have an online profile for this website, you are responsible for keeping your login details
(email and password) confidential and we ask that you do not share your password with
anyone.
No data transmission over the internet can be guaranteed to be completely secure. So, whilst
we strive to safeguard your information, we cannot guarantee the security of any information
you provide online, and you do this at your own risk.

Who has access to your information?
 Third parties if we run an event in conjunction with them. We will let you know how
your data is used when you register for any event
 Web hosting, email hosting, analytics and search engine providers that enable us to run
our community database and improve our website and its use
Other than as described in the Policy, we will not share your information with other
organizations without your consent.

Keeping your information up to date
Please let us know if your contact details change. Online members can update your details
directly by logging-in to the website and clicking on ‘My Settings’ under your profile.  You can
also update your details by contacting us at acaadirectory@proton.me or through the “Contact
Us” page of this website.

Use of aggregated data
Where data can be aggregated and anonymized, our website provider (ToucanTech) might use
this aggregated and anonymized data for research purposes without restriction. For example,
they may monitor traffic patterns, site usage, response rates and data trends to help make
improvement to the website software. They are entitled to do this because the resulting data
will not personally identify you and will therefore no longer constitute personal data for the
purposes of data protection laws. ToucanTech will never process personally identifiable data
for any research/ benchmarking/ usage analysis.

How long we keep your information and your choices
We keep your personal information for as long as we need it for the purposes described in this
Policy, and afterward for as long as needed to comply with our legal obligations, resolve
disputes, and enforce our agreements.
You can review and update most of your information at any time by logging in and clicking “My
Settings” under your profile. You can also contact us at acaadirectory@proton.me or through
the “Contact Us” page of this website to ask us to correct your information, to stop contacting
you, or to remove your information from our database.
If you ask us to stop contacting you, we will keep a record of your contact details and limited
information needed to ensure we comply with your request. If you ask us to remove your
personal data we will delete all the personal information we hold about you other than your
name and information about your attendance at Antioch College which we retain as part of the
Association’s records.